Relationship Between Organization, Structure and Culture

Relationship Between Organization, Structure and refinementPrefaceOur assignment is related to the subject Organization and Behavior. We undisturbed information from various sources which includes internet, phonograph records, and class nones and by interviewing distinct incisions of Mobilink GSM. We were rejected several cadences by the fundamental law but still completing this assignment was kindle and was full of experience. We hope our officiate allow be appreciated.Outcome 1st projection for P1Organization definedWorking through ad hoc setup is called as transcription.Organizational social organic lawIn makeupal bodily grammatical construction we arrange batch into groups and different departments. Organizational structure provides the path instruction for the form of coverage that drives a business, dividing it into aras or departments that atomic number 18 trustworthy for certain aspects of the governments purpose.An brass instrument divides mulls am ong employees to achieve their goals much efficiently. There are different key factors which will help us to create an organization structure .we will discuss them belowWork specializationWhen an mortal perform certain job several condemnation on daily bases, that item-by-item get habitual to that proper(postnominal) caper and become experienced by doing that task again and again, this is called as wrick specialization.Advantages Through work specialization take of efficiency increases in employees.Disadvantages Employees can become bore by doing corresponding task again and again. Lack of interest might increase by doing same task again and again. departmentalizationDepartmentalization is the combination of four departments operating department, marketing department, HRM department and pay department. This is the process of performing different tasks, advertising products, managing resources (hiring employees, machinery and so on for different tasks and providing budgets for performing different of different departments.Functional departmentalizationProduct departmentalizationGeographic departmentalizationProcess departmentalizationCustomer departmentalizationFunctional departmentalizationIn functional departmentalization peoples are grouped together according to the work they specialize. Groups of people and then perform similar tasks and uses similar materials. Groups are then further divided into sub departments.Advantages Efficiency of employees increases by doing same work again and again. Hiring/ carrier bag and training of employees gets easier. Each department will be responsible for their tasks.Disadvantages In this structure communication, coordination is poor and accountability becomes difficult in this structure.http//static.flatworldknowledge.com/sites/all/files/imagecache/book/27984/fwk-collins-fig06_008.jpg (htt)(Figure video display functional departmentalization)Product departmentalizationIn product departmentalization work is gr ouped on the basis of manufactured peachys they produce. Example Nestle corporation uses product departmentalization technique for their big range of products. Nestle produces different products like Nestle food, Nestle Beverages, Nestle Baby care products etc is controlled by executives who induce full responsibility for their products.http//www.emeraldinsight.com/content_images/fig/3300080301004.png (htt1)(Figure cover product departmentalization)Geographic departmentalizationIn this type of structure departmentalization occurs on the basis of region, area. Example Standard Chartered Bank has their branches almost in every(prenominal) urban center of Pakistan. Like head department of Standard Chartered Bank is in Karachi and their branches are spread over all another(prenominal)(a) cities of Pakistan.Advantages Services can be easily available for employees. Employees satisfaction increases by providing them operate in every city.Service of one department in one city can be different from another department in another city. This might create some problems.Duplication of resources by having lots of managers and staff. Lack of communication with head office is the disadvantages.Process departmentalizationIn process departmentalization department are organize to perform particular job. The members of staff are grouped together to concentrate on specific job. In process departmentalization specialization increases because worker has to focus on single task.Example Making Passport, ID Card etc.Chain of commandA grasp of command set up the line of authority within the organization. It helps employee that to whom they will be responsible. Its starting with the board of luffors and extended down through the various take aim in hierarchy to the point where basic function of the organization carried pop.CentralizationCentralization is a procedure where top managers take decision in centralisation authority and power remain with high-class managers. Lower level employee are not considerable that much important.DecentralizationDecentralization is the reciprocal of centralization. Here readiness and decision- qualification are distributed among employees. Decentralization has several benefits compare to centralizationEmployees get motivated by involving them in decision makingDecision making get faster. coordination meliorate through organizationMatrix structureMatrix structure is combination of several different designs want to combine their benefits and avoid there drawbacks. Employees have to responsible for two bases.Organizational CultureDefinitionA specific system of running, controlling which represents and distinguishes an organization from another organizationORPhysical image of an organization that is fosters, understanding, attitude, norms of an organizationCharacteristics of organization coatingOrganizational culture plays major role in the development of an organization. Its gives distinct value to organization, it s moothen path for innovation and seek taking, it provides stability to organization. Some more characteristics of organization structure are explained below.Dominant valueAs the name indicates dominant values are specific qualities of a person or an organization. Major values of an organization or person are called as dominant value.RulesComplete framework of an organization for new approach shot employees and to the existing employees. All employees must accompany all the rules and regulations of an organization. Example, what clock time to come, when to leave, what to do and what not do etc.Organization climateIs physical layout of an organization that is how the grammatical construction of an organization, is it well decorated, how are employees of organization, their dress their attitude toward clients etc?Example Standard Charted Bank. When we go there we will notice that building would be nicely decorated, all the employees will have proper uniform etc which is the physic al representation of Standard Chartered BankPhilosophyAs we know for an organization costumiers are king because without costumer organization cannot run. Philosophy is the main characteristic of an organization culture because here we emphasis on how to treat customers and how to behave costumers.Team preferenceTeam orientation is another salient characteristic of organizational culture. Individuals or groups of individuals are grouped together to perform different activities of an organization.Innovation and risk takingWorking on new thing is called as innovation, no doubt innovation is quite risky but it can be very helpful for an organization.https//static.flatworldknowledge.com/sites/all/files/imagecache/book/30774/fwk-carpenter-fig08_005.jpg (htt2)Example viewing organization cultureMobilink GSM culture of Mobilink GSM is to totally satisfy customer and shareholders wants, their dominant values include business brilliance, confidence honesty value for public, corporate soci al responsibility.Sub CultureSub culture is basically a culture with in a culture, like every organization has its specific culture then in organization every department has its own culture that is way of life of operating controlling of marketing department is different than finance department and similarly culture of HR department is different that marketing department.Developing Organizational CultureWhile developing a culture there are some factors which advert organizational culture at a great, of which some are explained below.Economic conditionsEconomic conditions has great affect on organization culture because if the time for an organization is prosperous so definitely organizations will be looking for innovations, new ideas etc but on the other hand if time is not prosperous, there are inflations for an organizations so no doubt organization will face a lot of problems.FormationFormation or structure means how are tasks ordered. In flexible structured organization employ ees are motivated by giving them rewards etc. Employees are given close functional condition. On the other hand if the structure of organization is disagreeable so definitely employees will be demotivated this will decrease their interest level of work. leading styleLeader must put through such rule and regulations which are both convenient for employees to follow as well as profitable for organization. It is up to the leader how he controls an organization.Changing CultureChanging organizational culture is huge tough task according to expert it takes 8 years for an organization to change their culture as a whole, but mostly organizations alter their negative culture. Change in culture can be made by ever-changing mission and vision of an organization etc. Some factors which are playing great role in changing organization culture are described below.Mission and VisionIn order to change organizational culture changes must be made in the mission and vision rehearsal of organizati on. As mission and vision is communication purpose to stakeholders, mission and vision for an organization should be wisely selected.Alteration from top to downWhile changing organizational culture it is important that whatever changes are made by an organization it should be followed by top level managers as well pass up level managers and employees because it is obvious if top managers are implementing new rule and they them self not following rule changing of culture might not be possible.Physical sign of cultureNew culture must be physically visible that is style of working(a), dress of employees and attitude toward stakeholders etc must match the changed culture. leadershipLeader provides motion for cultural alteration. It is the leader who will guide about new alteration of culture plus leader is one who will implement new culture.Importance of cultureCulture affects over all activities of an organization. It is the culture which represents organizations that how they perfor m their different tasks. Culture plays lively role in the consume of employees and culture of an organization is the communication purpose to other stakeholders like customers, competitors etc. Some of the salient points of culture are explained below.MotivationCulture of an organization helps in the motivation of employees because if the culture of an organization is flexible employees will be encouraged they will be interested in organization, similarly if the culture of an organization is not fulfilling employees demand definitely it will have bad impact on success of an organization.Image of an organizationIt is culture which gives an organization a distinctive image. Culture represents an organization that is how is does an organization perform their activities how are there attitude toward customers, employees and other stakeholders.CommunicationAs discussed above culture plays great role in communication to customers and other stakeholders. Working style, building style and their attitudes attracts customers.FlexibilityCulture provides flexibility in an organization by giving value to customers and having intimate working condition for employees and managers etc.Kinds of cultureThere are different types of culture, which are expressed below.Power cultureRole culture job culturePerson cultureTask for P2Relationship between organization structure and cultureOrganizational structure is the mechanism by which efforts and works are coordinated with supervision to produce the results that are hoped from organizational culture. One of the most important features in relationship between organizational structure and culture is that it gives clear picture to the employees about their limitations and responsibilities and so not to concern about the issues that are beyond their scope of expectation this will help employees to work more efficiently. An effective coalition between organization structure and culture gets people closer to achieve organizational end goals more efficiently.Affect of structure on organizationStructure has a great affect on the performance of organization. If the structure of an organization is flexible the employees of that organization will be motivated and they will perform their task willingly. Structure of an organization helps in maintaining communication and stresses on coordination. Mainly there are two kinds of structures which are given below.Tall structure.An organization which have tall structure will have demoralize span of control that is there will be lots of hierarchy of manager is high.Advantage low level of span of control, motivation of employees, good coordination.Disadvantage expensive because so many managers required for an organization, distraction of accountability, single task is passed from so many individuals in organization, slow decision.Narrow structureharmonize to specialists single individual can handle well 8 individuals. In narrow structure of an organization there is high span of control, that hierarchy of managers is lower as compared to tall structure.Advantages less(prenominal) expensive because low number managers, decision making is fast, good communication among employees.Disadvantage high span of control that is jam on manager is a lot.Example We visited Mobilink GSM Peshawar, we had an interview with Customer Care Department. According to them structure of Mobilink GSM is decentralized due to which employees are satisfied from organization structure because they are involve in decision making this really motivates customers and this leads to innovations as well.Affects of culture on organizationCulture has a great affect on organization. If the culture of an organization is good corporate culture employees will be motivated and they will work efficiently and it is also the communication purpose to other stakeholders like customers, shareholders, and government etc. Some salient characteristics of organizational culture are given below.Organizatio nal culture is the physical image of an organization.Helps in making good image of an organization.It is the communication purpose to stakeholders.Example Mobilink GSM has great friendly environment. When we visited Mobilink GSM we feel our selves like we are home we were asked about what to take and what to eat, this really attracted us and felt us happy. Employees are motivated by various methods specially by awarding them and Mobilink GSM provides their employees with necessities of life like they have air condition system in whole organization in summer while in winter they have heater system and they provide employees coffee breaks etc which increase the level of interests of employees.Task for P3Individual sort at workAccording to psychologist understanding human psyche is very tough job as we know expression of one person will be different from another. Behavior of individual varies according to conditions around.Interpersonal behaviors are changed from individual behaviors , that is when a person is alone his/her record changes as compared to when an individual is with other individuals.On the other hand group behavior is different from interpersonal or individual behavior. Example person named Ahmed sets with his colleagues, Ahmads attitude, style and other things which are concerned with his genius will be changes as compared to when Ahmad is alone.PersonalityPersonality is the general model of an individuals beliefs, feelings, and behaviors which represents style of individuals involving to the surroundings. Personality of a person involves persons height, weight, attitude, fashion, thinking etc. factors which affect personality are given below.Heredity It involves attitudes, feelings, thinking and behavior etc that you learn from your parents, siblings etc. It is not 100% sure that your personality will resemble to your parents and siblings it may vary.Environment Your personality changes according to environment you living.If an individual owns good personality that having good attitude, good expression etc definitely that individuals behavior at work would be appreciative.PerceptionIs a method in which individual get in-coming information from their surroundings and then arrange and build out these to understand in a particular manner. Each in-coming information or happening going on nearby of individual is perceived in a particular style by every individual. Therefore perception is a center for the communication of a person with its surroundings both at job or other place.Perceptual selectivityHuman creative thinkers are attacked by different information all the time. What basically perceptual selectivity means is that selecting of information by our mind to understand, it is not under the control of human being. Further components of perceptual selectivity are.Context 2. Nature of stimuli 3. Internal factors 4. Fear and traumaAttitudeIt is basically the response of an individual to all the actions happening in surroun ding to it. Attitude is very important because it is attitude which represents you that is how you perform different task and how you deal things happening around you. great powerAbility of an individual is inborn quality it changes which passage of time like when an individual perform some task again and again a time may come that person will perform activity efficiently. Ability of an individual in organization is required to obtain certain goals and objectives.Task for M1Culture and structure of selected organizationThe organization which I have selected is Mobilink GSM, Pakistan.About Mobilinkhttp//upload.wikimedia.org/wikipedia/en/7/7a/Mobilink.jpgMobilink GSM started its business as the primary GSM cellular cell phone services inside Pakistan through MOTOROLA Inc in 1994, afterward Mobilink GSM was purchased by Orascom Telecom Holding (OTH) which is the offset multi-national company of Egypt. Mobilink GSM, a subordinate of the Orascom Telecom Holding, is Pakistans primary cel lular and blackberry service supplier. Having more than 31.5 million subscribers, Mobilink holds market leadership through progressive integrated expertise, the strongest trademark and the largest range of value added services in the business. (Wikipedia , 2011)Mobilink Mission biddingThe business is devoted to give its stakeholders highest level of satisfactionthrough admirable services and show that we as a corporation meeting our commercialas well as moral objectives, in ways that a regular sensible communal expectations ofaccountable cellular corporations. (Mobilink GSM, 2011)Culture of Mobilink GSMComplete purchaser complimentAccording to Mobilink GSM clients are key to their achievements. Mobilink GSM says that costumers has expectation from us and they are doing to the best of their ability to provide them quality, services more that what they have expected. We will surely work according to take of our clients.Business brillianceMobilink GSM struggle to provide the best q uality to our clients. Furthermore Mobilink seek to the uppermost standards and search to identify costumer needs every day. This leads Mobilink GSM to market leading company and gives satisfaction to the stakeholders.Confidence honestyMobilink GSM gets arrogance in working the top moral principles in an open and blunt environment, and by devoting their promises.Value for publicMobilink GSM runs its business by its relation with peoples. Mobilink GSM gives its importance to its employees and other stakeholders and Mobilink GSM believe in cooperation.Value for employeesMobilink provide good, flexible and friendly working environment for their employees. Mobilink GSM treats their employees and managers very well and gives them good amount of salary along with security.Corporate Social ResponsibilityMobilink GSM believes that costumers and businesses are in relationship with each other. They are interdependent to each other. Being good corporate business Mobilink not only focuses on earning profit from society but they also spend in the prosperity of societies. (Mobilink GSM, 2011)Mobilink GSMs organizational StructureWe visited Mobilink GSM, we conducted an interview with their Customer Care department and also with HR department. According to Customer Care department and HR department organizational structure of Mobilink GSM is Decentralized. This means that Mobilink GSM involves their lower level managers and employees in decision making.Advantages of this structure Due to this structure employees are motivated they consider organization as their family they then work efficiently. This structure leads to new innovations because employees of Mobilink GSM told us in interview that employees can give their suggestions and feedback whenever they want, and feedbacks of employees are given great attention. When their suggestions are liked by the top managers, employees are given different rewards even some employees were given Dubai return tickets.(Figure showing Organizational structure of Mobilink GSM) (Source Interview) strategical decision makingStrategic decisions of Mobilink GSM are made by Chief Executives (Presidents) in Islamabad. Other decisions are made by directors of each department involving their lower level managers and employees as well.Task for D1RecommendationsWhen skills of employees increases salary should be increased as well.In order to keep employees motivated and efficient they should be given training repeatedly.Giving awards on good performance to employees should be maintained this will develop competition among employees.Keeping in mind conditions of Khyber Pukhtoonkhwa employees should be provided good security.Each department should have sine qua non alarm and fire distinguisher which would be use in case of emergency.They should provide pick and drop system this will attract employees from competitors.Customer Care Department should be improved because too much customers are dissatisfy from their work.Custom ers are not satisfied from the mistakes of billing department.As compared to competitors prices are high and customer is dissatisfied with the quality as well.Outcome 2ndTask for P4Organizational or managerial theoriesBefore we discuss organizational theories it is important first to know what guidance is.Management The art of taking work from employees or people effectively and efficiently.Effectiveness means doing exact work as told.Efficiency doing work with less possible input and more possible output.History The word manage comes from Italian word (maneggiare) and (maneggiare)itself is derived from Latin word (Manus) which means hand. Later on, in seventeenth and 18th centuries, French word (Mesnagement) influenced in meaning of the English word (Management)..Ranks of wayThere are three clans of management, high-level managers, middle-level managers and lower-level managers. Each rank has its own authorities in organization, which is discussed below.High-level managers This includes board of directors, presidents, vice presidents and chief executives. They generally make top decisions. They are accountable for the outside image of organization.middle-level managers This normally includes general managers, department managers etc. They are accountable to high-level managers. They basically acts like interpreters, they describe information of high-level managers to lower-level managers.Lower-level managers They are managers who have direct contact with employees, lower-level managers gives job to employees and takes work from them. In short-circuit its lower-level managers who run organization on daily bases.Development of management thought how does management start that which travel an organization should carry in order to manage organizationDifferent organizational theories are of which some are discussed below.Scientific ManagementTo convert your short skilled labor into efficient employees. This will happen by giving your employees good training t hat is how to perform different task and by increasing their takings this will increase their interest in work.Ex course of studyation scientific management is also known as Taylorism. It was developed by Frederick Winslow Taylor, he said that organization cannot be managed by hazy ideas it should be managed by organized rules.Principles of Scientific Management Employees should be train for more improvement and they should be motivated by giving awards etc to employees. Recruitment should be completely base on merit (scientifically). Boss should not be so strict so that employees become stressful nor should the boss be so friendly that employees do not perform their tasks effectively. When sales increases, wages should be increased as well. This will encourage employees a lot. There should be possible minimum work pressure level on employees so that they can perform their tasks well.Human Relations ApproachThis approach accentuate on, that human should not be considered as machi nes, they should be given proper relation and breaks when workingExplanation This approach was first introduced by George Elton Mayo. He was the first person who talked about human relationships approach. He said that human beings become bored when do something for long time without proper breaks, they should be given breaks, they should be provided food, water etc while working in organization.Salient features of Human Relationships Approach Employees should be motivated positively not by force. Employees should not be considered as rational, they should be given breaks while working in organization. This approach stresses on team work, because by team there is low level of work pressure on employees plus when more than one individuals are grouped together to solve specific problem they will do it more effectively as compared to an individual who is alone.Classical AdministrationHenri Fayol introduced classical administration. Henri Fayol was suburb of Turkey who was born in 1841 a nd was French mining engineer. He gave 14 principles of management. Which are discussed below.Division of work To train employees in order to make them more efficient.Authority Managers should have the ability take work from employees. That he/she should be able to make employees to obey their orders.Discipline There should be proper rules and regulations in organization and all employees must obey them. Example wearing proper uniform, coming on time and leaving on time etc.Unity of command Employees should be accountable to one boss because the number of boss in organization is more than one this will cause confusion for employees.Unity of direction in order to avoid distraction employees must go on one plan that is one direction.Subordination of person interests to the common interest Interests of organization must be given top priority.Remuneration There should be extra packages for employees in organization. Employees should be given good wage.Centralization It means making of d ecisions by managers.Hierarchy They are the managers to whom employees are accountable.Order To place right person the task that is every person should be given task according to the work they specializes.Equity managers should not be cruel or bad with employees they should be friendly with employees.Stability of staff There should not be surplus of employees not shortage of employees in organization.Initiatives Organization should focus on innovation, they should take risk in making new things.Esprit De Corps To work as team because it will ease task for every employees. (Wikipedia, 2011)Function of managementManaging almost in every organization helps in achieving organizational goals and objectives, it brings employees closer that is stresses on team work. Management plays great role on motivating employees. There are different functions of management which are planning, organizing, leading, coordinating and controlling.Planning For achieving organization goals and objectives pla nning is done. That how will an organization achieve their goals and objectives. Planning further includes mission, goals, objectives, tactics, budgeting and procedure.Mission It is the very reason of existence of an organization.Goals are the long term intentions, what an organization wants to become in future.Objectives Are short term intentions of an organization.Tactics Are methodologies used to achieve objectives (short term targets).Strategies Are racy plans which are used to achieve long term targets of an organization (goals).Budgeting Amount of capital (money) required for achieving specific goal is called as budgeting.Procedure Is the specific way of doing some activity. OR Rules and regulations to do some work.Organizing Collecting the best resources to achieve different goals and objectives of an organization, which is having good machinery, skilled employees and managers etc.Leading guiding employees how to perform tasks in organization, how to behave clients etc.Coor dinating Providing team work environment, which is helping each other in organization in order to be successful.Controlling to varan how are tasks going on and is it going according to the plan or not.Motivation Without motivating employees taking work from them is so difficult. Employees should be motivated because then they will do their work effectively and efficiently and with interest. Employe